Recommended Checklist for Renting Stage Lighting

With event planning comes many major details, and lighting is definitely not something you want to make the mistake of forgetting. Picking the perfect stage lighting can easily convert a blank space into an amazing reception area for your visitors! But where do you even begin? Whether you are new to the industry or a veteran, renting the right stage lighting can be overwhelming. And that is why this guide will be useful for you.

Step 1: Understanding the Goal for the Event

What is the goal of your event? Why do you choose the equipment you choose?

Ambience: Do you want to have a cozy business event or a wedding dinner?
Functional: Is there a need for lighting to be bright and crystal clear lighting of speaker on stage or any other activity or performance
Branding: Do you want to use gobo lights to project your company logo?
Entertainment: Are the lights meant to be dynamic, moving to sync with the music for a dance or concert party?

These should help you understand which type of lighting solutions will be best for your event.

Step 2: Understanding The Venue, And Its Limitations

Your venue is a critical consideration.

Power: Are there plenty of electrical outlets and are you on a circuit that has limits? This is to see how many lights you could actually deploy.
Space: How big is the location? Do you have high ceilings or architectural features that you would like to be highlighted?
Restrictions: Are you allowed to bring in any equipment or rules on installing such as a preferred list of vendors. Check on this often and avoid last-minute roadblocks.

Understanding the power available to you in your venue is critical for a successful lighting rental plan.

Step 3: Choosing the Correct Equipment

This is where you tie your vision to the appropriate gear

Uplighting: To splash color on the walls, just to set up that right ambience.
Spotlights: Essential as it helps in enhancing a performer, keynote speaker or an object of focus.
Moving Heads: Ideal for concert, dinner & dance and party with dynamic lights generation.
Gobo Projectors: If you want to bring a touch of personality or corporate branding.

Don't forget the additional accessories, such as trussing, stands and cabling. At JSQ Production, we will guide you to choose the perfect mix of gear according to your requirements!

Step 4: Finalize The Rental Agreement

Before you sign, make sure your rental agreement covers all the details below.

Dates: The rental period, including delivery and pickup timing.
Pricing: Understand an itemized list of charges including the use of equipment, labor, if they charge a fee for loss or damage to an item; late returns fees
Support: Ask about technical support. What if the lights go out during the event?

Still planning for the right lighting equipment?

At JSQ Production, we have a full-fledged event management organiser in Singapore. Nothing is too small for us, we will ensure a flawless event. Speak to us today and we will deliver an unforgettable experience at your event.